Q1. What is Word Processing? Name some Word Processing
softwares.
Ans. Word
Processors are used to write documents such as articles, letter, resume,
report, poem and also making posters. They can help to:-
Ø Correct any
spelling mistakes
Ø Edit the document
Ø Print the
document
Ø Change the
appearance of different portions of the document
Ø Insert header
& footer, page numbers, pictures or images in the document
Ø Present
information in a tabular form and many more
Some of the
most popular Word Processing software are:-
Ø Open Office
Writer
Ø MS- Word
Ø Notepad
Ø Google
documents
Q.2 Write the
steps to Open MS Word ?
A. The Steps are
as follows:
1. Click on Start.
2. Click on All
Programs
3. Click on
Microsoft Office
4. Click on Microsoft
Word.
Q.3 Write the
steps to Save a Document?
A. The Steps are
as follows:
1. Click on Office
Button / File Menu
2. Click on Save
3. A Dialog Box
appears
4. Type the name
of the file and set the location
5. Click on Save.
Q.4 Write the
steps to Open a Document?
A. The Steps are
as follows:
1. Click on Office
Button / File Menu
2. Click on Open
3. A Dialog Box
appears
4. Open the
location and Click on the file name
5. Click on Open
Q.5 Write the
steps to close a Document?
A. The Steps are
as follows:
1. Click on Office
Button / File Menu
2. Click on Close.
Q.6 Write the
short cuts for the following:-
1. Create a New
Document:- Ctrl +N
2. Save a
Document:- Ctrl + S
3. Open a Document:- Ctrl + O
4. Close a
Document:- Alt + F4
Q.7 What is the
difference between Save and Save As Option available in MS Word ?
A. If we save a
file using File Menu -> Save, the previous file is overwritten and new
changes will reflect in the existing file only.
But if we save
a file using File Menu -> Save As, the previous file will not be replaced
and a new file will be created with a new name.
Q. 8 Write the
steps to use the Save As option ?
A. The steps are
as follows:-
1. Click on Office
button / File Menu
2. Click on Save
As Option
3. A Dialog Box
Appears
4. Type the new
name and select the new location.
5. Click on Save.
Q.9 What is
GUI?
A. GUI is a type
of user interface that allows users to interact with electronic devices using
images rather than text commands. This type of interface have graphical symbols
or icon in the Ribbon.
Q.10 Name the
Eight tabs and their groups.
1. Home
Tab:- Clipboard, Font, Paragraph, Styles, Editing
2. Insert:- Pages, Tables,
Illustrations, Links, Header & Footer, Text
3. Page
Layout:- Themes, Page Setup, Page Background, Paragraph,
Arrange
4. References:- Table of
Contents, Footnotes, Citations, & Bibilography, Captions, Index, Table of
Authorities
5. Mailings:- Create, Start
Mail Merge, Write & Insert Fields, Preview Results, Finish
6. Review:- Proofing,
Comments, Tracking, Changes, Compare, Protect
7. View:- Document View,
Show/Hide, Zoom, Window, Macros.
Q.11 Describe
Home Tab in detail?
A. The Home Tab contains
commands for formatting of text, drawing of objects, editing content of
documents such as copy and paste. The features of Home Tab are as follows:-
1. The Clipboard group
contains commands to cut, copy and paste text. The format painter is also
available here.
2. Font group command
allows change of the Font-font face, size, style etc.
3. Paragraph group is used
to change settings of the paragraph such as alignments, indents, spacing etc.
4. The Styles group
allows to choose a style and change the style.
5. Editing group contains
command to select, find and replace text.
Q. 12 Write the
steps to Bold, Italics and Underline the text ?
A. For using the
features of Bold, Italics and Underline the text,
Click on B, I, U option
available under Font group of Home Tab.
Short cuts
Bold:- Ctrl + B
Italics:- Ctrl + I
Underline:- Ctrl + U.
Q.13 Write the
steps to use Check Spelling/Grammar Feature?
A. Check Spelling
Feature is a feature in MS Word that automatically checks the spellings & grammar
and helps the users to create flawless documents.
Steps to use
Check Spelling/Grammar Feature
1. Click on the
Review tab on the Ribbon.
2. Click on the
option Spelling & Grammar in the Proofing group.
3. The Spelling
& Grammar dialog box appears.
4. The suggestions
of correct spellings are shown in the box.
OR
1. Position the
cursor on the misspelt word.
2. Right-click the
mouse.
3. A pop-up menu
box appears.
4. The correct
spelled word is shown on the top of the box and the spelling will be corrected
automatically in the text.
OR
Short Cut :- Press F7 key
Q14. What is
the use of Thesaurus option in word?
A. A word
processor helps us to look up synonyms and antonyms in the thesaurus option.
Q15. Write the
steps to use the Thesaurus option?
A. Steps to use
Thesaurus Option are :-
1. Select the word
2. Click on the
Review tab
3. Click on
Thesaurus option in the proofing group
4. A box opens up
on the right side of the screen. This is called Research task pane. It contains
the synonyms and antonyms of the selected word.
5. Right click on
the selected word and click in Insert. It will replace the original word.
Q16. What is
the difference between Copy and Paste option and Cut and Paste Option ?
A. Copy and
Paste:- The original set of text remains where it was and it
is also pasted to another place in the document.
Cut and
Paste:- The original set of texts gets deleted and it pasted
to another place in the document.
Q17. What is
clipboard?
A. The clipboard
is a temporary short-term data storage area in your computer where the text is
temporarily placed.
Q18. Write the
steps to Cut-Paste and Copy-Paste?
A. Steps to
Cut-Paste are as follows:-
1. Select the word
that is to be copied.
2. Right click the
mouse anywhere on the selected text. A pop-up menu appears. Click on Cut.
3. Click at the
position where you want to paste the text.
4. Right-click,
then click paste from the pop-up menu.
The selected
text is copied to the new location.
Steps to
Copy-Paste are as follows:-
1. Select the word
that is to be copied.
2. Right click the
mouse anywhere on the selected text. A pop-up menu appears. Click on Copy.
3. Click at the
position where you want to paste the text.
4. Right-click,
then click paste from the pop-up menu.
The selected
text is copied to the new location.
Q19. What is
the use of Find and Replace Feature of word processor.
A. Find and
Replace feature helps us to find all the occurrences of a specific word or
group of words in a document and also replace them with a new word or a group
of words.
Q20. Write the
steps to Find and Replace Feature?
A. Steps to use
Find and Replace Feature are as follows:
1. Click Find in
the Home tab, Editing group.
2. A Find and
Replace dialog box appears.
3. To just find
the word, click Find. Enter text you want to search in the Find what box, click
Find Next. To find all the occurrences of the word, click Find in, then click
Main document.
4. To find and
replace, click Replace tab. Enter text to find in Find what. Enter text to
replace in Replace with.
5. Choose the
action to be taken by clicking on – Replace, Replace All.
Q21. Write the
steps to create a list using numbers or bullets?
A. Steps to
create list using numbers or bullets are as follows:
1. Select the
text.
2. On the Home
tab, in the Paragraph group, click the Bullets icon. The bullets will appear at
the beginning of each sentence.
Q22. When it is
better to use bullets than numbers ?
A. We Use numbered
lists when we are working with instructions to be done in a sequence ie.,steps
to be followed, and the numbers suggests a hierarchy. If numbers aren’t
essential, use bullets.
Q23. When to
capitalize the first letter in a bulleted item?
A. In most cases,
it is recommended that you start each bulleted item with a capital letter for
the sake of a good presentation.
Q24. What is
Font ?
A. Font refers to
the style of writing i.e., how the characters look in the document. The look of
characters can be changed using the Font face(name), Font Size and Font Color.
Q25. What is
Alignment?
A. Alignment
determines the appearance and orientation of the edges of the paragraph. The
different types of alignment are –
1. Left
Alignment :- Aligned the text evenly along the left margins.
2. Right Alignment
:- Aligned the text evenly along the right margins.
3. Centre
Alignment :- Aligned the text evenly with the centre of the page.
4. Justified
Alignment :- Aligned the text evenly with both left and right margins.
Q26. What are
the different views of a document?
A. Word
Processor provides options to work on a document in different formats / layouts
which gives a different look to the document. The different layouts are:-
1. Print Layout
2. Full Screen
Reading
3. Web Layout
4. Outline
5. Draft
Q27. Explain
the different views of a Word document.
1. Print
Layout: It is the default document view
setting. User will able to see how the document will look when it gets printed.
2. Full Screen
Reading: This view provides the maximum space available for
reading the document. It hides the ribbon and view the document in two (side by
side) frames similar to a book.
3. Web
Layout: It shows how the document will appear in the web
browser. In this view the document looks like a web page.
4. Outline: This view
displays the document as an outline and shows only the headings present in the
document like an index of the book. It is useful when the document has large
number of pages and sections.
5. Draft: This view
is used for quick editing of the document. It is useful for
proof reading of the document.
Q28. What is a
Hard Copy and Soft Copy ?
A. In IT, a
document saved on the computer is called a Soft Copy and one that is printed is
called Hard Copy.
Q29. Write the
steps to Print a Document?
A. The steps to
print a document are as follows:
1. Click File
-> Print. A print dialog box appears with multiple settings. Make desired
settings and print the page.
Q30. Explain
the different settings available in the Print Dialog Box.
A. The
different settings available in Print Dialog Box are as follows:-
1. Print
Range:- It includes 4 options- All for
printing whole document. Current Page for printing the page on
which the cursor is currently placed. Selection for printing
the selected text. Pages for printing the selected page
numbers.
2. Copies:- for Selecting
the number of copies of the document to be printed.
3. Properties:- for setting
advanced properties.
Q31. What is a
Table?
A. A table is an
arrangement of rows and columns. It helps you to present information in an
organized form.
Q32. Write
steps to insert a table in a word document.
A.
1. Select
the Insert tab. Select Table from the Tables
group. An Insert Table drop down menu appears.
2. Drag your mouse
to the desired number of rows and columns and click the left button of the
mouse.
3. An empty table
having the selected number of rows and columns is inserted in the document.
Q33. Write steps to format a table.
A.
1. Click anywhere on the table.
A Design tab and Layout tab appear in the
ribbon.
2. Click on the Design tab.
Different styles and options for formatting will appear.
3. Using the options available in
Design tab, you can format the table.
Q34. Write steps to change Layout of a table.
A.
1. Click anywhere on the table.
A Design tab and Layout tab appear in the
ribbon.
2. Click on the Layout tab.
Different options will appear to change the Layout.
3. Using the options available in
Layout tab, you can change the Layout of the table.
Q35. Write steps to convert text to table and table to
text.
A. [While typing text, use comma
between data to indicate where you want to divide text into columns and use
paragraph marks(Press Enter Key) to indicate where you want to begin a new row]
Steps to convert text to table:-
1. Select the text that you want to
convert from the document.
2. On the Insert tab,
in the Tables group, click Table, and then
click Convert Text to Table.
3. A convert text to
table dialog box appears. In the dialog box, under Separate
text at, click the options for separate character that is in your text
(commas in this case)
4. In the Number of
columns box, check the number of columns.
5. Select any other options that you
want. Click on OK button.
Steps to convert table to text:-
1. Select the
entire table.
2. Click on convert
to text option in Data group under Layout tab
of Table Tools.
3. A convert
table to text dialog box opens. Choose any Separate text with option.
4. Click OK.
Q36. Write steps to add border to a page or a
paragraph/text
A. Steps to add border to a page or
paragraph/text are:-
1. Click on Page
Borders option in the Page Background group on Page
Layout tab. A Borders and Shading dialog box appears.
2. In the dialog box, do one of the
following
Ø To add a paragraph or text border, click the Borders tab.
Ø To add a page border, click the Page
Border tab. This tab has three sections.
o In the left
most section, under setting, select the type of border you
want.
o In the center
section, you can modify the line style, border color and width. You can even
click Art to add a design to a page border.
3. Check Preview to
see how the border will look.
4. Click OK.
Q37. Write steps to add shading to pages, paragraphs
and text.
A.
1. On the Page Layout tab
in the Page Background group, click Page
borders. A Borders and Shading dialog box appears.
2. Click on the tab Shading.
3. There are three options under
Shading tab.
a. Fill: By
clicking on the down arrow, a colour palette is displayed.
Choose the desired colour shading.
b. Style: This
option allows the changes in darkness of the shading and also different
patterns of shading.
c. Apply to:By clicking on
the down arrow, you can choose if you want to shade only the selected text or
the entire paragraph.
Q38.What is Margin? How do we set the margin?
A. Page margins are the blank space
around the edges of the page. You can position some items in the margins such
as headers, footers, page numbers etc. A document has top, bottom, left and
right margins.
Steps to adjust/change margin are:-
1. Select the Page Layout tab.
2. Click on Margins in the Page
Setup group. A Margins drop down list appears.
3. Select any one of the options shown, Narrow,
Moderate, Wide or Mirrored OR click on the Custom Margins... option
to set the customise margin.
Q39. What are
the two types of Page Orientation? How do we change the page orientation?
A. The Two types
of Page orientation are:-
1.
Portrait:- means that the page is taller than it is wider.
2.
Landscape:- means that the page wider than it is taller.
Steps to change
the page orientation:-
1. Click on Page
Layout tab
2. Click on the
Orientation button. This will give you two options: Portrait and Landscape.
3. To change
the orientation, click on the desired orientation icon.
Q40. What is
Print Preview? Write steps to check Print Preview.
A. Print Preview
enables you to see what the document will look like when it is printed.
Steps to check
Print Preview:-
1. Select
File-> Print-> Print Preview option.
2. A Print
Preview tab opens. A sample Print Preview of the page
displays.
Q41. What are
tabs? How do we set tabs?
A. Tabs are often
used to format documents. Different types of tabs are:-
1. A
Left Tab stop – sets the start position of text that will then run to
the right as you type.
2. A
Centre Tab stop – sets the position of the middle of the text. The
text centers on this position as you type.
3. A
Right Tab stop – sets the right end of the text. As you type the text
moves left.
To set Tabs, do
the following:-
1. Click the
tab selector at the left end of the ruler until it displays the type of tab that
you want.
2. Click the ruler at the
location you want.
Session 1: Modifying Layout of a
paragraph
Steps to Set the paragraph
layout:-
1. Open a word
document. Click on Page Layout tab on the ribbon.
2.
3. Select the
desired alignment, line spacing etc.
4. Click on Tab
button. A tab dialog box will appear.
5. Specify the tab
stop position by mentioning the stopping position in the Tab stop
position box. After specifying the tab stop position click on Set button
and the Tabs window appears.
6. Click OK. The
ruler of the document will be marked with a L shaped symbol at 2”, meaning that
the tab stop position has been set at that position.
(Now when you press the tab key, the cursor will
automatically jump from its initial position to the next tab stop position.)
Session 2 : Managing Headers
Header:- Headers
are text or images included at the top of the page. They usually contain
important information such as company or department name, logo, page numbers
etc.
Steps to include header in a document
1. Click on the Insert tab
on the Ribbon.
2. Click on the
option Header in the Header &
Footer group.
3. A drop down list will appear.
Insert any of the predefined options from the list.
4. You can insert Page number, Date & Time or any
picture or clip art in the header area.
Session 3 : Managing Footers
Footer :- Footers are text or image
included at the bottom of the page and may repeat in all pages of the document.
You can include page number, date & time, pictures or clip art in the
footer area.
Steps to include footer in a document
1. Click on the Insert tab
on the Ribbon.
2. Click on the
option Footer in the Header &
Footer group.
3. A drop down list will appear. Insert any of the
predefined footer options from the list.
Session 4: Managing Styles
Styles:- Styles or Style sets are
pre-defined or customized options used for creating good looking profession
documents with least efforts.
Steps to apply and manage styles:
1. Locate the Style group
under Home tab.You can view list of styles in Styles
Group.
2. To view the list of style sets
available, point to Style Set under Change
Styles option. A drop down with different styles will be displayed.
3. Select any of the styles listed
by clicking it.
Session 5:- Document Template
Template:- Templates or document
templates refer to a sample fill-in-the-blank document that can help in saving
time. They may have sample content, themes, etc.
Steps to view & use sample templates:-
1. Go to File->New. Different
types of templates will be displayed.
2. Select any of the templates by
double-clicking on it. Now you can use this template and customize the contents
according to your needs.
Steps to create a template are:-
1. Create a word document that will
serve as the template.
2. Click on File->Save
As and give the template a name. Select Word
Template from the Save as type: drop down list.
3. Click on Save.
Session 6 : Working with Page and
Section Breaks
Page and Section Breaks can be used to separate a
document into sections. To separate a section in a portion use Section Break.
To start a new page in a document use Page Break.
Steps to Use Section Break and Page Break :-
1. Click on the Page
Layout tab on the ribbon.
2. Click on the option Breaks in
the Page Setup group.
3. A dropdown list with options of
different types of breaks appears.
Steps to Delete Section / Page Break
1. Click on the Section / Page
Break.
2. Press Delete on your keyboard and
the section / page break is removed.
Use of Page Break:- A page break
can be inserted anywhere in a document to force the end of a page and the
beginning of a new one.
Use of Section Break :- Section Break
add flexibility to formatting your document. You can create different headers
and footers, different footnote numbering, change the layout of columns, change
page borders for different pages and even change the page layout of the same
document. Using Section breaks is like having mini-documents in one
large document.
Session 7: Applying Character Formats
Character Formatting:- To change look
and design of characters is called character formatting.
Different options to make changes to a character or
word:-
1. Font Face
2. Font Size
3. Grow Font
- to make font size larger than the current size by the
specified point.
4. Shrink Font
- to make font size smaller than the current size by the
specified point.
5. Strikethrough
– to make a strike through the middle of the selected text.
6. Subscript – to make
the selected text lower than the normal text position.
7. Superscript – to make
the selected text higher than the normal text position.
8. Clear
Formatting – used to clear the character formatting.
9. Text Highlight
Colour - used to change the background colour of the text.
10. Font Colour – used to
change the colour of the text.
11. Change Case – helps us
to change the text case to capital letters or small letter. Different change
case options are :-
(i) Sentence Case:- the first
character in the First word of the selected sentence will be in Upper case and
rest of characters will be in small case.
(ii) Lowercase:- selected
text will be converted to small letters.
(iii) Uppercase:- selected text
will be converted to Capital letters.
(iv) Capitalize Each
Word:- the first character in all the words of the
selected sentence will be converted to Capital letter.
(v) tOGGLE cASE:- the
small letters in the selected text will be converted to capital letters and
capital letters will be converted to small letter.
SESSION 8: INSERT GRAPHICAL
OBJECTS AND ILLUSTRATIONS
Most Word processors has support for inserting
illustrations in the form of Clip Arts, Shapes, pictures, charts, etc.
Clip Art: Clip Art
can help in making a document look colourful and presentable. Clip arts are
pre-defined images available for use in documents. For example, if you would
like to create a greeting card for your friend, you can use clip arts such as
balloon, flowers, etc. along with text message. You can use the clip art
gallery built-in within the word processor; you can also download clipart
from websites. Some of the websites that have free
clip arts are:
• www.openclipart.org
Steps to insert a clip art in a document,
1. Click on the Insert tab on the Ribbon.
2. Click on the option Clip Art in
the Illustrations group
3. The Clip Art Task Pane appears. Enter the clipart
category name in the search box and Click Go.
4. Select the clipart that you want to use,
double-click on it and it will be inserted into
your document
Steps to insert a clip art in a document from websites
Sometimes, you may need clip arts that may not be
available within the word processor application. In such cases, you can visit
websites that offer clip arts such as OpenClipart.org.
To download a clip art from www.openclipart.org,
1. Open the web browser, Type www.openclipart.org in
the address bar and press Enter
You can use the search box available on the website
for viewing the list of clip arts to suit your needs.
Now you can select the clip art you like, download it
to your computer and insert it using the photo option in the word processor.
SESSION 9: TEXT WRAPPING
Text Wrapping enables you to surround a picture with
text. The text wraps around the graphic or a picture.
Steps to insert Text Wrapping
1. Insert the
picture / graphic / clipart in the document.
2. Click on the
wrap text option under Text section of the Insert tab after double clicking on
the picture.
3. Alternatively, select
the picture then select the Text Wrapping dropdown
arrow in the Arrange group under the Format tab.
Different Wrap Text Options
The different wrap text options available in word
processing software are:-
1. Square
2. Tight
3. Through
SESSION 10: INSERTING OBJECTS
In addition to graphic images, to add a personal touch
to a special message or to illustrate a special feature, you may want to embed
sound files or maybe even actual files from other software applications in your
document. For example, you can insert a PDF file or a spread sheet within the
word processor.
Steps to insert an object,
1. Select Insert Tab
2. Click Object under Text section.
A dialog box will be displayed
3. Select Create from
File Tab
4. Click Browse and
select a file such as a spread sheet or a PDF document that is available on
your computer, Click Open and Click OK
Note: If you would like to edit the
embedded document, double-click on it. It will automatically open
it for editing using respective application.
Demerits of embedding an object
1. The embedded objects cannot be
printed.
2. The person opening your document
must have the relevant software loaded on their computer to operate the
embedded file.
3. If you embed an object, the size
of your document increases significantly and this may cause problems in
emailing the document as an attachment.
4. If you link an
object, the person opening that document must have a direct connection to the
original file location of the object.
SESSION 11: INSERT SHAPES,
SYMBOLS AND SPECIAL CHARACTERS
We can insert objects that have different shapes such
as lines, basic geometric shapes, arrows,
Equations, shapes, flowchart shapes, stars, banners,
and callouts using the shape option.
Steps to Insert ShapesClick on
the Insert tab on the Ribbon.
1. Click on the option Shapes in
the Illustrations group
2. Once you click the Shapes option
a dropdown list with pre-defined shape such as box, circle, etc. appears.
3. You can select the shape from the
list of shapes available and draw the shape by dragging the mouse with the left
button clicked
Steps to Insert Symbols and Special Characters
1. Click on the Insert tab
on the Ribbon.
2. Click on the option Symbol in
the Symbols group
3. A dropdown list appears
4. Select a symbol from the list and
double-click on to insert the symbol into the document.
No comments:
Post a Comment