SESSION 1: INSERTING A MOVIE CLIP
Movie Clips are added to the presentation in order to make the
presentation colourful and meaningful.
A movie clip can be inserted in two ways:-
1. Using Insert Tab
2. Using Title and Content
Layout Option
1. Steps to insert a movie
in a presentation using Insert Tab are:-
1) Click on Movie option
under Media clips group in the Insert tab. A
drop down appears.
2) Select the Movie
from File…option to insert the movie clip. A dialog box
appears.
3) Select a movie clip and
click OK to insert the same in the slide.
4) A message box appears
asking you how do you play the movie, i.e. Automatically or
When Clicked.
5) Click on any of the
options available and movie clip will be inserted in the slide.
OR
1) Click on Movie
from Clip Organizer… option under Media clips group
in the Insert tab to insert the movie clips that are available
under Clip organizer.
2) Clip Art pane will be displayed on
the right side.
3) Select any of the movies
available and insert it in the slide.
2. Steps to insert a movie
in the presentation using Layout option:-
1) Click on Layout option
available under Slides group in the Home tab.
A drop down list appears.
2) Click on Title
and Content option and a slide will be displayed with the same Layout.
3) Insert a movie in the
slide by clicking the movie icon in the Layout option.
4) A dialog box will
appear. Select a movie clip and click on Open.
5) A message box appears
asking you how do you play the movie, i.e. Automatically or
When Clicked.
6) Click on any of the
options available and movie clip will be inserted in the slide.
SESSION 2:- INSERTING AN AUDIO CLIP
We can include audio clips to a presentation similar to that of
videos. For eg. we can play mild background music while making the
presentation.
STEPS TO INSERT AN AUDIO CLIP
1. Click on Sound option
under Media clips group in the Insert tab.
2. A drop down appears
3. Select the Sound from
File… option to insert the sound clip.
4. A dialog box appears.
5. Locate the audio clip and
click OK. The same will be inserted in the slide.
SESSION 3:- WORKING WITH TABLES
Presentation software enables the user to add tables in the
slides in order to represent the statistical data meaningfully.
Tables can be inserted in two ways:-
1. Using Insert tab.
2. Using Title and Content Option
Using Insert tab:- Steps to insert table using Insert
tab are:-
1. Click on Table option
under Table group in the Insert tab, a drop
down list appears.
2. Drag the mouse over
requisite number of boxes
OR
2. Click on Insert Table … OR Draw
Table options to create the table.
Using Title and Content Layout Option:- Steps to insert table
using Title and Content option are:-
1. Click on Layout option
available under Slides group in the Home tab.
A drop down list appears, select Title and Content option.
2. Click the
icon (Insert Table icon) available in the slide. A dialog
box will open.
3. Enter the required number
of rows and columns in the requisite boxes.
4. Click on OK button.
Session 4: Working with Charts
Presentation software enables the user to insert charts in
slides to present statistical table data in a pictorial representation.
Steps to insert a chart in a slide are:-
1. Click on Chart
option under Illustrations group in the Insert tab.
A dialog box will appear.
2. Select a chart type among
different types of the charts available.
3. Click OK. A
default chart will be inserted on the slide. The default data table for that
chart will be opened in a spreadsheet application separately.
4. You can edit the values
in the spreadsheet and the chart will get automatically updated.
Steps to change the color and effects of the chart are:-
1. Click Chart Styles under Design tab.
You can use Design tab to format the chart.
Basic guidelines for creating a chart:-
1. Convey one message per
chart. Make the message the heading
2. Make the chart easy to
read.
3. Make bars and columns
wider than the spaces between them.
4. Be accurate.
5. Eliminate all unnecessary
details.
6. Use a few (maximum four)
colors per visual
Importing a table/chart in the presentation
Steps to import a table or a chart created in word/excel in the
presentation are:-
1. In the Insert Object dialog box, click
the Create From File option and click Browse to locate the
file that contains the table or the chart.
2. Click OK, the entire document or the
spreadsheet that contains the table or the chart is imported to your slide.
NOTE: If you check the Link checkbox while inserting,
when you update the table in the document or the spreadsheet, then right click
on the imported table or chart in the presentation, select the option Update
Link, the embedded table gets updated automatically.
Session 5: Inserting Transitions
A slide transition is the visual motion when one slide changes
to the next during a presentation.
Steps to insert transition effect:-
1. Select a slide.
2. Click on Animation Tab.
3. Select one of the transition effects under Transitions
to this slide group and double click on it.
4. The selected effect will be applied to the selected slide.
Note:- You can set the time interval
in duration option, and sound schemes in Sound option
under Timing group.
Select Apply to All option under Timing group
to apply the selected effect on all the slides of the presentation.
Session 6: Inserting Animations
Animations are helpful way to make your slides look more
dynamic. Animation allows you to put slide elements such as text and graphics,
in motion within a slide.
Steps to add animations in a presentation are:-
1. Select a slide element. Click Animations tab.
2. Click Animate under Animations group.
A dropdown list appears.
3. Select any one of the animation effects. The selected
animation effect will be applied to the selected element of the slide.
4. Play the slideshow to preview the effect.
Session 7: Grouping Objects
Grouping can help when you want to move, rotate or resize
multiple objects in a presentation. You can group objects such as pictures, clipart,
shapes and text box, once grouped they appear as a single object.
Steps to group the objects:-
1. Select all the objects that you want to group. Click
the Format tab.
2. Select the Group option available
under Arrange group. A drop down list appears.
3. Click on Group, to group all the selected
graphical objects in the slide.
NOTE: You can ungroup the grouped objects by selecting the ungroup
option available under Group dropdown list of Group option under Arrange group
of Format tab.
Session 8 : Inserting Speaker Notes
Speaker Notes are guided text used by the presenter during a
presentation. Speaker notes can be short or long texts that can be used as a
reference by the presenter while making a presentation. Speaker notes area of
the slide is hidden during slide show of the presentation.
Steps to add speaker notes:-
1. Select the slide and type the notes in the Click to
add notes area located at the bottom of the presentation.
OR
1. Select View tab and click Notes page
under Presentation Views group. Type the notes.
Session 9: Reviewing Content
You should always review the presentation and make changes if
required before you present it to the audience. Presentation software includes
options such as spell checks for correcting errors in a presentation.
Guidelines to review the presentation are:-
Do a thorough spell check
across all slides
Perform a manual spell
check for terms that is not included during the standard spell
check.
Remove irrelevant content
such as images or cliparts, terms, etc. if they are not required.
Tips to make an effective presentation:-
1. Know your topic – Do the research first and know your
material, think through what and how you will present the matter before making
a presentation.
2. Use Key phrases about your topic – Good presenters use key
phrases and include only the most important information. Highlight key points
that are necessary for the audience to remember. Keep the points as short as
possible.
3. Avoid too much text on each slide – Do not write whole speech
on the slides. The slide show is meant to accompany your oral presentation.
Summarize the content as bullet points.
4. Limit the number of slides – Too many slides in a
presentation may cause you to rush to get through them and your audience will
pay more attention to the changing slide than to what you are saying. On
average, one slide per minute is about right in a classroom presentation.
5. Plan the layout of your slide – Make your
slide easy to follow. Put the title at the top. Phrases should read left to
right and top to bottom. Keep important information near the top of the slide.
6. Avoid fancy fonts – Make sure the fonts, design and
colors are consistent throughout the presentation. Don’t use different styles
for each slide. Use fonts that are readable. Do not use all capital letters as
it may be difficult to read.
7. Use contrasting colors of text and background - Use reasonable mix
of text color and background. Dark text on a light background is usually the
best as this combination offers the maximum visibility.
8. Use a slide design template to keep your presentation look
consistent – Always use a single background on all slides, do not use
multiple backgrounds. Use a pleasant template or style set as it will attract
the audience and they will not lose their focus.
9. Use animations and transitions sparingly – Always use animations and
transitions in a limited amount. As using this feature in every piece and every
place can be very distracting for the audience.
10. Also, always review the presentation 2 – 3 times before
making a presentation – This can help in reducing or eliminating any errors in it.
Remove irrelevant points during the review, add or remove images during review.
Make necessary corrections before presenting it to a larger audience.
SESSION 11: PRINT A PRESENTATION
Sometimes, there is a need to provide the print outs of the
presentation to the audience, as a reference material. You can print notes,
handouts or outline of the presentation using the presentation software.
Steps to Print A Presentation (Notes)
1. Open the presentation and
select the Print option.
2. Select the Notes Page
option under print what: dropdown list.
3. Click OK.
Steps to Print A Presentation (Handouts)
1. Open the presentation and
select the Print option.
2. Select the Handouts
option under print what: dropdown list.
3. Select the number of
slides to be printed on a single page under Slides per page dropdown under
handouts group.
(This option will reduce the wastage of paper as multiple
slides can be printed on a single sheet.)
Steps to Print A Presentation (Outline)
1. Open the presentation and
select the Print option.
2. Select the Outline view
option under print what: dropdown list.
3. Click OK
(This option will print only the text part of the presentation.)
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